Why a to-do list?
In Handle your to-do list is your one-stop, reliable source for letting you know what you should be focusing on now and what you have coming up.
Creating lists to regulate your tasks makes everything much more manageable and you’ll breathe easier. Seeing a clear step-by-step visualization of your completed and uncompleted tasks will help you stay focused on what matters right now.
Maintaining focus is the most important reason for maintaining your to-do list.
And, crossing items off your to-do list shows progress and grants a sense of accomplishment. Seeing measurable progress will motivate you to keep moving forward rather than feeling overwhelmed and getting stuck.
Use the to-do list to see what’s important now
The Handle to-do list
The Handle to-do list acts as a location-sensitive timeline and shows you what’s happening now and what’s coming up next.
Calendar events will show up in context at the top of the list 30 minutes prior to that event.
Use reminders for important or time sensitive to-dos
By default the time for “Tomorrow Morning” is 9:00 am. The default time for “Tomorrow Afternoon” is 1:00 pm and 6:00 pm for evening. These times can be be changed in Settings under Notifications / Reminders.
Use due dates for to-dos that have external commitments
Due dates in Handle are different than reminders. An example of when to use a due date is if you have a commitment, and you need to know when that due date is approaching. While reminders give you a notification, due dates add a calendar event to your calendar and go on your to-do list. So you keep track of how far out due dates are and are never surprised when they show up.
A notification is generated from the calendar event firing at the time of the event.
You will see the event on your google calendar in the “Handle Due Dates” calendar on your primary gmail account.
Organize to-dos that you don't want on the list: Move them to projects or kick them further down the timeline
Anything that is left undone is stealing focus from you and allowing your brain to keep working on those tasks. It makes sense to keep some things in the back of our minds, but there are some tasks that can hurt our focus if we are continually spinning on them. Often tasks that are blocked or have a dependency on someone or something else can steal our attention. For example, you can’t distribute your report until the print shop has informed you the report is ready for pick up.
When moving an existing to do to a project, the reminder for that to do is disabled. “Move to project” is under the keyboard when creating a to-do.
Kicking tasks further down the timeline
Another way to get a more relevant and actionable to-do list is to move to-dos into later time buckets. You can do this from the to-do list by editing the reminder time.
Use edit mode to quickly prune and reorder your list to keep the most pressing or important tasks prioritized
Use handle edit mode to quickly arrange your list.
If you're using Handle to capture everything, your list can quickly grow to become intimidating. Handle is designed to let you easily arrange to-dos by priority. If something is either time sensitive or important it’s easy to keep it on top, while putting others out of site.
Use the edit mode to enable drag-and-drop. For to-dos that aren’t immediately actionable, you can drag those to the “future” bucket.